Gregg County Court Records Search

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    Gregg County is situated in northeast Texas, with the city of Longview serving as the county seat. The county’s judicial system includes three district courts, two county courts at law, a constitutional county court, and four justice of the peace courts spread across its precincts. Court records generated by these tribunals — ranging from felony case files to probate estate proceedings — are maintained primarily by two elected officials: the District Clerk, who manages records for the district courts, and the County Clerk, who oversees filings in the county-level courts as well as vital records, property documents, and marriage licenses.

    Residents and members of the public searching for Gregg County court records can begin with official resources maintained by the clerks’ offices, courthouse public-access terminals, and state-level online tools. Texas court case information is also accessible through TexasStateCourts.us, which can help users locate publicly available judicial records across the state. Additionally, the county provides a dedicated online case-search portal powered by Tyler Technologies, and several state agencies maintain searchable databases for criminal history, vital statistics, and property filings.

    How to Look Up a Court Case in Gregg County?

    There are three principal methods for locating a court case in Gregg County: searching online, visiting a clerk’s office in person, or submitting a written request by mail.

    Online Case Search

    Gregg County offers free public access to case information through the Odyssey Public Access portal. This system covers civil, family, probate, and criminal dockets filed in the district courts and county courts at law. Users can search by party name, case number, attorney name, or hearing date. The portal also provides jail records and bond information. No registration is required, though the system carries a disclaimer that the data should not be relied upon as an official court record.

    For statewide searches, the Office of Court Administration maintains the SearchTX portal, which aggregates case data from participating Texas counties, including Gregg County.

    In-Person Requests

    Both the District Clerk and County Clerk maintain public offices in the Gregg County Courthouse:

    District Clerk — Trey Hattaway
    Address: 101 E. Methvin St., Suite 334, Longview, TX 75601
    Mailing: P.O. Box 711, Longview, TX 75606
    Phone: (903) 237-2663
    Fax: (903) 807-0394
    Email: THattaway@greggcounty.texas.gov
    Hours: Monday–Friday, 8:00 a.m.–12:00 p.m. and 1:00–5:00 p.m. (closed 12:00–1:00 p.m.)

    County Clerk — Michelle Gilley
    Address: 101 E. Methvin St., Suite 200, Longview, TX 75601
    Phone: (903) 236-8430
    Fax: (903) 807-0226
    Email: Debbie.Noble@co.gregg.tx.us
    Hours: Monday–Friday, 8:00 a.m.–12:00 p.m. and 1:00–5:00 p.m. (closed 12:00–1:00 p.m.)

    Walk-in visitors may review case files, request copies, or conduct record searches at either office during regular business hours. Copy fees in the District Clerk’s office are $0.10 per page for standard copies and $5.00 per page for certain certified documents, with a $5.00 certification fee. A records search costs $5.00.

    Mail Requests

    Written requests should include the full case number (if known), the names of the parties, the type of record sought, and a return address. Payment by check or money order should be made payable to the appropriate clerk. Mail requests directed to the District Clerk should be sent to P.O. Box 711, Longview, TX 75606.

    Are Court Records Public in Gregg County?

    Texas operates under a strong presumption of public access to government records. The Texas Public Information Act (Government Code Chapter 552) establishes that all government records — including court filings — are open to inspection unless a specific exception applies. The requester does not need to state a reason for seeking records, and custodians must respond promptly.

    Court-specific public access in Texas is further governed by the Texas Rules of Judicial Administration, Rule 12, which outlines when and how court records may be accessed or restricted.

    Generally Accessible Information

    • Case numbers, captions, and filing dates
    • Names of parties, attorneys, and judges
    • Docket entries and scheduling orders
    • Pleadings, motions, and judgments (unless sealed)
    • Charge information and sentencing data in criminal cases
    • Jury verdicts and appellate opinions

    Restricted or Confidential Records

    Certain categories of records are shielded from public view under Texas law:

    • Juvenile case files (Family Code Chapter 58)
    • Adoption records (Family Code §162.006)
    • Sealed indictments and expunged criminal records
    • Mental health proceedings (Health & Safety Code Chapter 571)
    • Grand jury proceedings
    • Personal identifiers such as Social Security numbers, driver’s license numbers, bank account numbers, and dates of birth of minor children
    • Records subject to a court-issued protective or sealing order

    A person whose request for records is denied may seek review from the Texas Attorney General’s office, which issues binding open-records rulings.

    Gregg County Criminal Court Records

    Criminal matters in Gregg County are adjudicated across several courts depending on the severity of the offense. Felony cases are heard in the 124th and 188th District Courts, while misdemeanor cases are assigned to County Court at Law No. 1 and County Court at Law No. 2. The 307th District Court handles family-law cases but may issue protective orders with criminal implications.

    Where to Search Criminal Records

    1. Odyssey Public Access — The county’s online case portal includes a criminal case search that covers felony filings in the district courts and misdemeanor cases in the county courts at law. Results display charge information, hearing dates, case status, and disposition.
    2. District Clerk’s Office — For certified copies of felony case records, contact the District Clerk at (903) 237-2663. The 2024 civil and criminal fee schedule lists relevant costs, including an $8.00 issuance fee for subpoenas and abstracts of judgment.
    3. County Clerk’s Office — Misdemeanor records filed in the county courts are maintained by the County Clerk.

    Arrest Records and Background Checks

    The Gregg County Sheriff’s Office processes requests for arrest and booking information:

    Gregg County Sheriff’s Office
    Address: 101 E. Methvin St., Suite 559, Longview, TX 75601
    Phone: (903) 236-8400
    Website: greggcountytxsheriff.org

    Current inmates and bond information can be viewed through the jail records section of the Odyssey portal. For formal criminal history checks, the Texas Department of Public Safety administers the state criminal history repository, and individuals may request their own records or submit name-based checks for authorized purposes.

    Expunction filings in Gregg County carry a $350.00 fee plus $15.00 per agency to be notified, as listed in the District Clerk’s fee schedule.

    Gregg County Civil Court Records

    Civil litigation in Gregg County is distributed among the district courts and the county courts at law based on the amount in controversy and the subject matter. The 124th and 188th District Courts have jurisdiction over civil matters where the amount in dispute exceeds $200, concurrent with the county courts at law. County Court at Law No. 1 and No. 2 handle civil cases within their statutory jurisdictional limits, including appeals from justice courts.

    Filing Fees (Effective January 1, 2024)

    The District Clerk’s fee schedule sets out the following costs for civil filings:

    Filing TypeFee
    Civil suit (initial filing)$350.00
    Counter-claim, cross-claim, or intervention$80.00
    Motion to modify or enforce (open case)$350.00
    Issuance of citation, subpoena, or TRO$8.00 each
    Service of citation by sheriff$60.00
    Service of injunction by sheriff$175.00
    Service by certified mail$60.00
    Notice of appeal$35.00
    Certification fee$5.00
    Standard copies$0.10/page

    How to Search Civil Records

    Civil case records can be searched at no cost through the Odyssey Public Access portal by entering a party name or case number. The system returns docket sheets, filing dates, and case disposition information. For certified copies, contact the District Clerk’s office at (903) 237-2663 or visit Suite 334 in the Gregg County Courthouse.

    Property and Real Estate Records

    Real property filings — deeds, liens, and other recorded instruments — fall under the County Clerk’s jurisdiction. The Official Public Records fee schedule lists a base recording fee of $5.00. Property valuations and tax records are available through the Gregg County Appraisal District.

    Small Claims

    Small claims cases are filed in the justice of the peace courts in Gregg County’s four precincts. These courts handle disputes involving limited dollar amounts. Filing fees and forms are available at the respective JP court offices.

    Gregg County Family Court Records

    Family law matters in Gregg County are primarily assigned to the 307th District Court, which serves as the county’s dedicated family court. This court handles divorce, child custody (Suits Affecting the Parent-Child Relationship, or SAPCRs), child support enforcement, termination of parental rights, adoptions, and protective orders.

    Divorce Filings

    A divorce petition is filed with the District Clerk and is subject to the standard $350.00 civil filing fee. The District Clerk’s office provides pro se divorce instructions for individuals who intend to proceed without an attorney. Texas imposes a mandatory 60-day waiting period between the filing of a divorce petition and the entry of a final decree (Family Code §6.702). Certified copies of divorce decrees may be obtained from the District Clerk’s office for a certification fee of $5.00 plus per-page copy charges.

    Child Custody and Support

    SAPCR filings and modifications are handled through the 307th District Court. Key fees include:

    • Initial SAPCR filing: $350.00
    • Motion to modify or enforce (SAPCR): $80.00
    • SAPCR transfer (incoming or outgoing): $80.00

    The Gregg County District Clerk’s website provides information on child support processing and related court services.

    Marriage Licenses

    Marriage licenses are issued by the County Clerk’s office on the second floor of the Gregg County Courthouse. Applicants should be aware of the following requirements:

    • Fee: $81.00 (cash or credit card accepted)
    • Required identification: Valid driver’s license, certified birth certificate, or passport; Social Security number
    • Waiting period: 72 hours after issuance before the ceremony may take place (waived for active-duty military personnel)
    • Validity: 90 days from the date of issuance
    • Minimum age: 18 years; applicants under 18 require a court order under Senate Bill 1705 (effective September 1, 2017)
    • Post-divorce waiting period: 30 days; the license may be issued on the 31st day after the divorce is finalized

    Couples who complete the Twogether in Texas premarital education course may qualify for a reduced license fee. To schedule an appointment, call (903) 236-8430.

    Birth and Death Records

    The County Clerk’s office maintains local copies of birth and death records. Requests for certified copies of vital records may also be directed to the Texas Department of State Health Services, which charges $23.00 for a birth certificate and $21.00 for a death certificate. Local requests can be directed to:

    Phone: (903) 237-2637
    Fax: (903) 309-4904

    Eligibility to obtain certified vital records is restricted under Texas Health and Safety Code §191.0045 to the registrant, a parent, legal guardian, spouse, adult child, or an authorized legal representative.

    Gregg County Probate Court Records

    Probate jurisdiction in Gregg County is exercised by the Constitutional County Court and the County Courts at Law. Probate matters include the administration of decedent estates, the probate of wills, the appointment of independent and dependent administrators, guardianship proceedings, heirship determinations, and trust disputes.

    How to Access Probate Records

    Probate case information is available through the Odyssey Public Access portal, which allows searches by decedent or party name and by case number. Results include filings, hearing dates, appointed representatives, and case status.

    For certified copies of probate orders, letters testamentary, letters of administration, or other estate documents, contact the County Clerk’s office:

    County Clerk — Probate Division
    Address: 101 E. Methvin St., Suite 200, Longview, TX 75601
    Phone: (903) 236-8430
    Hours: Monday–Friday, 8:00 a.m.–12:00 p.m. and 1:00–5:00 p.m.

    Common Probate Filings and Procedures

    The probate process in Texas is governed by the Texas Estates Code. The following steps outline the general course of a probate proceeding in Gregg County:

    1. Filing an application — An interested person files an application to probate a will or for the appointment of an administrator (if no will exists) with the County Clerk. The standard filing fee is $350.00 for initial filings in the district-level courts; county-court probate filing fees may differ.
    2. Posting and citation — The clerk posts a citation at the courthouse for a statutory period before the hearing.
    3. Hearing — The court conducts a hearing to determine the validity of the will or the necessity of administration and appoints an executor or administrator.
    4. Inventory and appraisement — The personal representative files an inventory of estate assets within 90 days of qualification.
    5. Administration and closing — The representative manages estate debts and distributions and files a final accounting or affidavit of compliance before the estate is closed.

    Guardianship Proceedings

    Applications for guardianship of an incapacitated person or a minor are also filed with the County Clerk’s probate division. Texas Estates Code Chapter 1101 sets out the qualifications, duties, and reporting requirements for court-appointed guardians. Guardianship cases are subject to periodic review, and the guardian must file annual accountings with the court.

    Key Resources

    Individuals navigating the probate process may find the following resources useful:

    • The Gregg County government website provides links to relevant departments and downloadable forms.
    • The District Clerk’s fee schedule details costs for motions, issuances, and certified copies.
    • The 307th District Court page provides docket information, local rules, and contact details for family-law and related matters that may overlap with probate jurisdiction.

    Probate records that have not been sealed by court order are open to public inspection. However, records involving the guardianship of a minor or an incapacitated person may contain confidential medical or financial information that is exempt from disclosure under the Texas Estates Code and the Texas Public Information Act.